Accounts and Office Manager or Assistant

We are a successful specialist PR company based in St Margaret’s and now have an exciting opportunity for a Finance & Office Manager or Assistant (depending on experience).

Role overview

Reporting to the Founder Director, you will be solely responsible for the accurate and timely completion of all accounting functions and office responsibilities.

About You

You are experienced in accounts with at least 3-5 years’ commercial experience of end-to-end accounts. Sage 50 experience preferred. Have good Excel skills. You must be extremely numerate and have excellent communication skills with a flexible “can do” attitude.

Or alternatively, someone with strong accounts administration skills and experience (2 years+) and can work alongside an external accountant.

Key responsibilities will include:

Processing sales and purchase invoices accurately which include Foreign currency and some recharging of shared costs.
Responsible for Bank reconciliations of on bank account (approximately 30-60 transactions per month)
Performing petty cash and 3x credit card reconciliations (around 10-15 transactions each).
Processing personal expense forms.
Maintaining the client fee database.
Payroll & Pensions: managing monthly payroll and assisting our outsourced payroll company with Financial information.
Performing control account reconciliations – payroll, pensions.
Management of all aspects of company tax compliance – quarterly VAT returns, PAYE, corporation tax.
Production of quarterly and yearly management accounts.
Production of the budget with re-forecasting.
Assist the external accounting firm with the financial information needed during the year and at Y/E.
Maintaining the Fixed Assets database with new acquisitions/disposals and posting depreciation journals at Y/E.
Work closely with the building’s managing agent in relation to repairs of the building and re-charges.
Review renewals for insurances, subscriptions etc.
Manage general office/building duties which include, Health & Safety, setting up the boardroom for meetings, repairs, recycling, informing staff on office disruptions & general etiquette.
Assisting with the IT department to streamline the resolution of IT issues.
Working closely with the admin assistant delegating work & assisting with general office/admin tasks.

Job Type: Part-time – 20-25 days a week with flexibility on how that is distributed.